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PRIVACY POLICY
Robotivity.pl
(hereinafter referred to as Robotivity or Administrator)
Introduction
Protection of personal data is considered by Robotivity as one of the most important aspects of its activity. As an entity conducting group and individual training sessions in the field of UiPath software utilization and streamlining data analysis processes, we ensure full respect for the privacy of our Clients. At the same time, Robotivity aims to adequately inform Clients about all necessary information regarding the processing of their personal data, especially in light of the provisions of data protection regulations, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation). Therefore, in this document, we provide information on the legal basis for processing personal data, methods of collection and use, as well as the rights of data subjects associated with it.
§ 1. General Provisions
- The Administrator makes every effort to ensure that the processing of personal data by them is done with full respect for the privacy of the individuals concerned and ensures the security of the processed personal data.
- The Administrator ensures that they have implemented appropriate measures provided by law aimed at the security of personal data.
- The Administrator declares that they use technical and organizational measures to ensure the protection of processed personal data appropriate to the threats and categories of data covered by protection. The Administrator particularly secures data against unauthorized access, taking by an unauthorized person, processing in violation of the Regulation, and alteration, loss, damage, or destruction.
- By accepting this Privacy Policy, the User consents to the principles of processing their personal data in connection with the use of the Website, as described in this document.
- This Policy applies to all cases in which Robotivity, represented by Ada Makówka, is the controller of personal data and processes personal data. This applies both to cases where the Administrator processes personal data obtained directly from the data subject and cases where personal data has been obtained from other sources. The Administrator fulfills their information obligations in both of the above cases, as defined respectively in Article 13 and Article 14 of the GDPR and in accordance with these provisions.
- This Policy is in accordance with the content of the Regulation.
§ 2. Definitions
- Whenever this Privacy Policy refers to:
- Administrator – this refers to Robotivity Sp. z o.o., ul. Jesionowa 37/22, 50-504 Wrocław, Poland, Tax Identification Number: 899-288-65-76, National Business Registry Number: 387164180, National Court Register Number: 0000862808, and Erato Ada Makówka, ul. Jesionowa 37/22, 50-504 Wrocław, Poland, Tax Identification Number: 692-247-18-86, National Business Registry Number: 021784063;
- personal data – this refers to any information about an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
- software – this refers to web browsers (e.g., Chrome, Opera, Mozilla Firefox) through which the User can use the Robotivity.pl website;
- Policy – this refers to this document;
- cookies – this refers to computer data, especially text files, which are stored in the User’s devices and are intended for using the website;
- processing of personal data – this refers to an operation or set of operations performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
- Regulation or GDPR – this refers to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);
- website – this refers to the website operating at Robotivity.pl;
- agreement – this refers to the realization of services offered by Robotivity towards the User on the Robotivity.pl website;
- device – this refers to an electronic device through which the User gains access to the website, in particular computers, tablets, smartphones;
- User – this refers to a person who uses the website.
§ 3. Processing of Personal Data
- The Administrator observes the following principles of personal data processing:
- Records the collected personal data only on information carriers that are protected from access by third parties;
- Supervises the security of personal data throughout their processing period in a manner ensuring protection against unauthorized access, alteration, destruction, or loss;Maintains full confidentiality of personal data.
- Users visiting the website or using services provided by the Administrator electronically have control over the personal data they provide.
- The personal data of users will be processed for the purpose of performing the agreement, fulfilling obligations imposed by law on the Administrator (primarily tax and accounting matters), and on the basis of the legitimate interests of the administrator. The legal basis for processing personal data will be:
- Performance of the agreement;
- Obligations arising from law (e.g., tax law or accounting regulations);
- Legitimate interest – with regard to processing personal data for marketing purposes during the term of the legal relationship between the User and the Administrator, as well as in connection with the assertion and protection against claims arising from the agreement until the expiration of the limitation period;
- User’s consent – with regard to processing data for marketing purposes after the termination of the legal relationship between the User and the Administrator.
- Providing personal data by the User is voluntary, however, in case of refusal to provide personal data, it will not be possible to conclude an agreement with the Administrator.
- The User may also give separate consent to receive commercial, advertising, and marketing information from the Administrator. The User may opt out of receiving such information at any time.
- The Administrator processes or may process the User’s personal data voluntarily provided in the form located on the website under the “Contact” tab. These include the following data:
- First name,
- Last name,
- Email address.
In the event of concluding an agreement between the Administrator and the User, the Administrator, in addition to the personal data indicated in point 4, will process additional User data: - Phone number;
- PESEL number or Tax Identification Number (NIP);
- Bank account number.
The Administrator stores the personal data of Users to facilitate future contact with Users for the purpose of fulfilling the Agreement.
- Recipients of personal data are persons authorized by the Administrator to process data within the scope of their official duties, IT, accounting, personnel, legal and tax service of the Administrator, in particular based on agreements on entrusting the processing of personal data.
- The Administrator declares that it may use tools for analyzing traffic on the website, such as Google Analytics and others similar.
- The Administrator has the right to provide User data and information to the competent authority conducting proceedings, e.g., prosecutor’s office or court.
- After the agreement is executed, the Administrator will process the User’s personal data for the period of asserting or protecting against any claims between the parties arising from the agreement until the expiration of the limitation period.
- The User, whose personal data is processed, has the right to request from the Administrator access to data, as well as their rectification, erasure, restriction of processing, or to object to processing, in accordance with the provisions of § 5 of this Policy.
§ 4. Cookies
- The Administrator utilizes cookies through the website.
- Two types of cookies are used within the website:
- Session cookies – these are temporary files stored on the User’s device until they leave the website or disable the software;
- Persistent cookies – these are files stored on the User’s device for a specified period in the parameters of the cookies or until they are deleted by the User.
- Within the website, all or some of the following types of cookies may be used:
- “essential” cookies, which allow the use of the website,
- “performance” cookies, which allow the collection of information about how the website is used;
- “functional” cookies, which allow the retention of User-selected settings and customization of the User interface, including language, font size, and website appearance;
- “advertising” cookies, which allow the delivery of advertising content more tailored to the User’s interests.
- The cookies listed in paragraphs 2 and 3 above are used for the following purposes:
- optimization of website usage; this enables the recognition and display of the website on the User’s device, tailored to their individual needs;
- creating statistics that support the observation of user interactions with the website, thereby improving its structure and content.
- The implementation of the solution on the website is safe for the devices of Users accessing this site.
§ 5. User Rights
- The User has the right to access their personal data and to correct it at any time.
- The User has the option to choose the extent and timing of their use of the website and the disclosure of information about themselves. If for any reason the User does not wish to leave their personal data in the User database, they have the right to request its deletion.
- In the case of processing personal data for marketing purposes, based on consent given, the User has the right to withdraw consent at any time by making a statement in writing or via email to the Administrator at: info@robotivity.pl.
- The User has the right to correct, supplement, update, rectify, and request the deletion of their personal data.
- The User has the right to object to the processing of personal data based on legitimate interests pursued by the Administrator or by a third party. The
- Administrator may no longer process this personal data unless they demonstrate compelling legitimate grounds for the processing, overriding the interests, rights, and freedoms of the User, or grounds for establishing, exercising, or defending legal claims.
- To request correction, supplementation, updating, rectification, limitation of processing, deletion, or objection to the processing of their personal data, the User should send their request to the Administrator’s email address: info@robotivity.pl or in writing to the address: ul. Jesionowa 37/22, 50-504 Wrocław, Poland.
- The User has the right to lodge a complaint with the President of the Personal Data Protection Office if the Administrator does not process their personal data in accordance with the law.
- The User has the option to limit or disable access to cookies on their device. If this option is chosen, further use of the website will be possible, excluding some functionalities that require cookies.
- The User may change cookie settings at any time. These settings can be changed, for example, to block the automatic handling of cookies in software settings or to receive notifications of their placement in the User’s devices. Detailed information about the possibilities and methods of handling cookies is available in the software settings.
- The User may delete cookies at any time using the available functions in the software they use.
- The Administrator fulfills requests arising from this paragraph promptly.
§ 6. Final Provisions
- The website may contain links to other sites that operate independently of the Administrator and are not in any way supervised by them. These sites may have their own privacy policies and terms of use, which we recommend reviewing.
- Please address questions and concerns regarding this Policy by sending a message to the email address: info@robotivity.pl.
- The Administrator reserves the right to change this Policy.
- Users will be notified of any changes to this Policy seven days in advance on the website.